With QuickBooks, a user gets many features that help them to automate their accounting tasks. One such feature is Recurring Invoices QuickBooks.
As a business, you may need to send invoices again and again to your customers. However, creating invoices manually seems impossible. For such a reason, using this unique feature of QuickBooks is very important for every business.
By using invoices, you can provide your customer with various information like invoice due date, GST/HST, and invoice amount.
In this guide, we will dive into how to create recurring invoices in QuickBooks Online as well as in QuickBooks Desktop.
But first, let’s understand what recurring invoices are.
Understanding Recurring Invoices
Many organisations often send the same invoice for the services every month. While handling the business, you don’t have time to create these invoices, send them via email, and receive payment.
By automating such invoices, you can save yourself a significant amount of time.
And this is where automated invoices shine the most. You can set a fixed interval of when you want these invoices to be sent to the customers, clients, etc. The entire process is automatic and gives your business a smooth experience.
Recurring invoices can be made for 2 types of customers:
- On a Fix schedule with the same purchase.
- Invoices on a specific date on a routine basis.
To enjoy this QuickBooks feature, you need to learn about recurring invoices QuickBooks.
Process Of Recurring Invoice In QuickBooks Desktop
Follow these steps to make a recurring invoice in QB Desktop:
- Firstly, login into your QB Desktop account.
- Next, click the “Customer” section from the top side menu of the screen.
- Then, select the “Create Invoices” option.
- After that, click on the customer who has already been added to the list.
- Moreover, fill out all the fields with the needed data.
- Next, choose the “To be Emailed” option from the bottom of the screen.
- After that, tap on the “Edit” from the top bar of the menu.
- Now, click the “Memorise Invoice” option.
- Next, select a name for your invoice.
- Moreover, tap the “OK” button to save the memorised invoice.
- Now, select the “File” option from the top bar of the menu.
- Next, tap the “Send Forms” button to email your invoices.
- Lastly, tap the “Send Now” button to send the invoices.
Process Of Recurring Invoice In QuickBooks Online
Follow these steps to make a recurring invoice in QB Online:
- Firstly, login into your QB Online account.
- Next, click on the gear icon from the top right corner.
- From the “Lists” option, select the “Recurring Transactions.”
- Click the “New” option to create a new recurring transaction.
- After that, select the transaction type using the drop-down menu.
- Now, fill out all the details in the recurring invoice section.
- Go to “Payment Options” to find the payment type you prefer.
- After that, click on the “Make Recurring” button.
- Moreover, select the “Scheduled” option from the screen.
- With this, all the scheduled invoices will get created automatically.
- Finally, tap on the “Save Template.”
QBO has various option intervals for sending invoices, such as daily, weekly, monthly, and yearly.
Creating Recurring Invoice With An Existing Invoice In QB Online
Creating an invoice with an existing invoice is possible. Follow the steps to create it:
- Firstly, head to the QB Dashboard.
- From there, navigate towards the left column.
- Tap the “Sales” option from the window on the left side.
- Next, tap on “Invoices.”
- Navigate and click the “Invoice” option from the given list.
- After that, press the “Arrow” symbol from the “Actions” section.
- Select the “View” or “Edit” option.
- Next, come down to the bottom screen.
- Click on the “Make Recurring” button to move further.
- Now, open the recurring invoices QuickBooks.
- Please enter all the valid data and update it to create your template.
- After that, please go through the information to confirm its validity.
- Finally, tap the “Save Template” button to save the recurring invoice.
Editing QuickBooks Recurring Invoices
To edit the old QB Recurring Invoice, go through the following steps:
- Firstly, press the “Settings” symbol from the Dashboard.
- Now, head to the “Lists” section and click the “Recurring Transactions” button.
- Continue by selecting the “Recurring Invoice” in the list.
- After that, tap on the “Edit” button to move further.
- Click “Save” to update the new changes.
- Finally, you can customise the invoices in QuickBooks.
Viewing Recurring Invoices Quickbooks Automatic Transactions Report
Follow these steps to view it:
- Using the left navigation bar, click on Reports.
- Select the “Go to report” field and click on “Recent Automatic Transactions.”
- Tap the “Customise” tab.
- Tap the Columns/Rows from the left side.
- In the “Group By” option, select “Customer.”
- Click the “Run Report” tab to proceed.
- If you want to save this report for future purposes, tap on “Save Customisations.”
- You get the option to email, print, and export the report to Excel.
Conclusion
People prefer creating recurring invoices QuickBooks to save time and energy. You can also email a soft copy of this invoice to a customer. With this, your customers will know they must complete the payment process.
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Frequently Asked Questions
With QuickBooks, you can create recurring invoices for clients & customers your company bills regularly. You can use it even if some of the details on these items change with each invoice.
- Open your QB Online account.
- After that, head to the Gear icon in the upper right corner.
- Click on “Select Recurring Template” from the lists.
- Search for the recurring template, and click on “Edit” from the “Action” column.
- Update the information, and save the template
Yes, QB Desktop has recurring invoices. Follow these steps:
- Go to the Main menu from the Dashboard.
- After that, click the Customer option.
- Then, select the Create Invoices option.
- Finally, choose the Customer from the added list.
